By Harold S. Small, J.D., CPA (inactive), AEP
For your convenience, listed below are the names of most of the Notices that California Employers are required to post and links to where you can access them on the internet or that provide information about how you can obtain the form(s):
- CA-DFEH-162 Harassment & Discrimination http://www.dfeh.ca.gov/DFEH/Publications/publications.aspx
- CA-DE 1857A and DE 1858 Unemployment, Paid Family Leave, and Disability
- CA Minimum Wage http://www.edd.ca.gov/Disability/PFL_Forms_and_Publications.htm
- Cal/OSHA Safety & Health Protection http://www.dir.ca.gov/dosh/PubOrder.asp http://www.edd.ca.gov/Disability/PFL_Forms_and_Publications.htm
- CA Pay Day Notice
- Smoking Notice - Signage must be posted designating where smoking is prohibited/permitted in a place of employment. This law is enforced by local law enforcement agencies.
- Right to Vote Notice - State law (California Elections Code Section 14001) requires employers to post a notice to employees advising them of provisions for taking paid leave for the purpose of voting in statewide elections. A sample of this notice, as well as a notice to employers regarding time off for voting has been produced by the Secretary of State's office. These notices are available below as a PDF downloads, which may be printed. Or, you may call the Elections Division at (916) 657-2166 to order posters of the notices. Employers must post the employee notice 10 days before a statewide election.
- CA FMLA/Pregnancy Notice A & B http://www.fehc.ca.gov/commission/forms.asp
- CA Whistleblowers Protection
- CA Notice to Employees Injury Caused by Work http://www.edd.ca.gov/Disability/PFL_Forms_and_Publications.htm
- Emergency Phone Numbers http://www.dir.ca.gov/dosh/dosch_publications/s500pstr.pdf
In California, all employers must meet workplace posting obligations. Workplace postings are usually available at no cost from the requiring agency. The EDD has forms accessible at http://www.edd.ca.gov/Disability/PFL_Forms_and_Publications.htm . The Department of Industrial Relations requires employers to post information related to wages, hours and working conditions in an area frequented by employees where it may be easily read during the workday. Information about the required postings and links to forms are available at http://www.dir.ca.gov/wpnodb.html . Also, a dditional posting requirements apply to some workplaces. For a list of available safety and health postings, visit the Cal/OSHA publications page .
- Equal Employment Opportunity is the Law Notice
- IRS Notice 797 (revised 12/09) http://www.dol.gov/whd/regs/compliance/posters/eppa.htm
- Federal Minimum Wage (released 7/24/2009) http://www.dol.gov/whd/regs/compliance/posters/flsa.htm
- USERRA Rights and Benefits Notice (revised 11/08)
- Family and Medical Leave Act – for employers of 50 or more employees (released 12/08)
- IRS Notice of Withholding/Earned Income Credit (revised 1/2010)
- Employee Polygraph Protection Notice
- U.S.C.I.S. Discrimination Notice
- Employee “Right to Know” Notice
- Emergency Numbers – see the California site above and http://www.osha.gov/dcsp/osp/states_posters.html
The information provided above is a listing guide to the forms generally considered to be legally required to be displayed in the work place as of the date of the preparation of this listing. However, this listing is not a substitute for a review of the appropriate requirements and laws. Each employer should independently determine the forms required of it and make sure that they are displayed in the workplace. Requirements may vary depending upon the number of employees, industry, and for other reasons. The internet sites/links provided should provide access to current information assuming that the respective governmental agencies are maintaining their sites on a current basis.
THE FOREGOING CONCEPTS AND IDEAS ARE GENERAL STATEMENTS AND ARE INTENDED TO PROVIDE CONCEPTS FOR CONSIDERATION IN BUSINESS AND TAX PLANNING. CAREFUL CONSIDERATION NEEDS TO BE GIVEN BY THE READER REGARDING THE USE AND APPLICATION OF THE CONCEPTS. YOUR LEGAL AND TAX COUNSEL SHOULD BE CONSULTED BEFORE THE IMPLEMENTATION OF ANY OF THE IDEAS INDICATED HEREIN OR USE OF THE INFORMATION CONTAINED ABOVE. SHOULD YOU HAVE QUESTIONS REGARDING THIS MATTER, HAROLD S. SMALL, ESQ., CAN BE REACHED AT 12526 HIGH BLUFF DRIVE, SUITE 300 , SAN DIEGO, CALIFORNIA 92130 OR AT 858.759.4600.
© 2010 by Harold S. Small, J.D., CPA (inactive) , AEP